REIGATE & REDHILL NORTH DOWNS MOTOR CLUB

REIGATE & REDHILL NORTH DOWNS MOTORCYCLE CLUB

COMBINED ACU AND AMCA AGENDA

MINUTES OF COMMITTEE MEETING HELD ON 5^th August 2009

Present

Dave Charman, Richard Coles, Debbie Don, Pete Jenkins, Jo Jenkins, Eric Clarke, Pat Lloyd-Jacob, (Danny Haste joined - apologies for lateness)

Apologies for Absence

n/a

Minutes of Last Meeting

Approved.

Matters Arising

Outstanding- DC to report on Reigate Societies Group membership- carried forward to Sept.

Secretary’s position/ current correspondence/ matters arising

It was noted that Jan (Smewing) had decided to step down from the committee. A letter was circulated to the committee outlining Jan’s reasons for wishing to do so. The committee noted the huge amount of excellent work done by Jan in this position and recorded their thanks. The minutes for this meeting as the previous one were to be prepared by the chairman. A request was circulated with the newsletter for nominations for this position.

Treasurer’s Report

The current balance was £246.31 with £12637.21 in the tracker. Last trials varied in cost coverage. Costs were given with an average profit of £30- this having ten to pay for any other monthly costs such as the magazine.

Editor’s Report

The specimen e letter had been well received. A company was able to offer an excellent circulation service and this avenue was to be explored. The committee was concerned that it was not possible to circulate hard copy to all members who might require it as a recent membership list was still awaited.

Membership Secretary’s Report

Again not present and nothing heard. There had been complaints that recent members had not received cards or any acknowledgement. The most recent list available appeared to date from February. It was noted that the Mem. Sec. had asked for contact details to be removed from the web site? Lack of up to date details were hindering all aspects of the club and causing lack of confidence in the club by new members. The committee asked the Chairman to write to the mem sec re the current situation.

Competition Secretary’s Report

Prospective dates and venues were discussed, subsequently revisited in the light of the following item. Dates venues to be confirmed and put on website.

South Coast trial- Eric Clarke was having problems getting observers. RC would contact some members who had been willing to assist in past.

Old Codger Trial.

Full discussion re Old Codger led to decision that event will be cancelled this year. Discussion took into accounts comments from Clerk Of Course (NL) but there were concerns re venue and profit of this years event. Also concerns re observers.

Camping Weekend

Final arrangements discussed. No training trial in August.

Any Other Business

EC gave resume of excellent 4 day trial at La Cruese, Sardent, Lomoges. It was noted club member Jo Beard had one premier award at Timber Woods LDT.

Date of Next Meeting

Wednesday 9^th September 2009 at the Home Cottage, Redstone Hill, Redhilll.